Found 5,758 Jobs in Seattle, WA 'Administrative'
Exclusive For You!
Our system has scored these top jobs to be 95% compatible with you!Administrative Secretary 1 - Community Services City of Renton - Renton Dec 12, 2017 - In addition to the salary posted, the City contributes **4% **of the salary to a deferred compensation retirement savings plan. Also,... more » In addition to the salary posted, the City contributes **4% **of the salary to a deferred compensation retirement savings plan. Also, this will receive a **2.5% COLA** effective 1/1/2018. **About the City of Renton:** The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. The City or Renton, with a population of 102,700 (2017), is located on the southeast shore of Lake Washington, just south of Seattle. Renton's strong economic base, diverse marketplace and favorable business climate have attracted the attention of nationally recognized companies that are providing employees and their families an outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, and the Seattle Seahawks. **Communication from the City of Renton:** We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. * * Under the direction of a supervisor, plan and perform complex administrative office coordination to assure smooth, timely and efficient office operations for the division; relieve the Director or Manager of technical clerical and administrative duties having division-wide impact; research, collect, analyze and compile data and information for inclusion in reports; maintain financial records, files and budgets related to departmental operations, programs and expenditures. This will primarily provide support to the Facilities Department management staff, as well as be a team member of the administrative support team in the Community Services office. ***Please note: including a cover letter with your application is required to be considered for this position.*** **SUPERVISION:** *Reports To: * Administrative Assistant *Supervises:* None **JOB DUTIES/ ** *Essential Functions:* * Plan and perform complex administrative office coordination; relieve management of technical clerical and administrative duties having department-wide impact; compose, prepare and type a variety of correspondence, memos, reports and other materials. * Organize and coordinate office functions, activities and communications; assure efficient workflow and office operations. * Chair staff meetings to facilitate the accurate flow of information and work assignments. * Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll and operations; prepare status reports, charts and graphs as requested. * Prepare a variety of statistical, financial and narrative reports and records as necessary; assist in budget projection, preparation appropriation and control. * Develop new and improved programs, systems and procedures as a result of new policies or directives or routine research and analysis; assist with implementation after securing approval. * Attend a variety of meetings including staff meetings as assigned. * Perform complex and varied secretarial support to relieve the Director or Manager of administrative detail. *Standard Functions:* * Conduct a variety of studies involving programs, systems, operations, special needs, issues or activities of an assigned department; research, analyze and prepare recommendations or conclusions on assigned projects. * Prepare and coordinate purchase of office supplies, equipment and other expenditures. * Provide staff support and administrative assistance to boards and committees; prepare reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. * Research, analyze and prepare information on a variety of topics for dissemination to the public through the media, conference presentations, community meetings and City literature; coordinate efforts with City departments, government agencies and vendors. * Participate on a variety of City committees, study groups and task forces. * Develop and prepare specifications for departmental projects, contracts, purchases and equipment; research, prepare and administer grants. * Perform related duties as assigned. **EDUCATION, EXPERIENCE, AND LICENSE * * Any combination equivalent to: graduation from high school including or supplemented by course work in business administration, office management, secretarial training or related field; and three years of increasingly responsible secretarial or administrative office support experience. * Successful passing of a required background check. * Valid driver's license and successful passing of a driving record check. **KNOWLEDGE, SKILLS, AND ABILITIES * * Ability to: * Plan and perform complex administrative office coordination duties. * Relieve the Director of clerical and administrative duties having department-wide impact. * Perform secretarial and administrative assistance duties in support of the Director. * Plan and organize work. * Operate a computer to enter data, maintain records and generate reports. * Evaluate and recommend improvements in operations, systems, procedures, policies and methods. * Research and analyze data and information and develop, evaluate and present alternative recommendations. * Present ideas and concepts clearly and concisely. * Communicate effectively both orally and in writing. * Read, interpret, apply and explain codes, rules, regulations, policies and procedures. * Work confidentially with discretion. * Establish and maintain cooperative and effective working relationships with others. * Meet schedules and time lines. * Work independently with little direction. * Maintain financial accounting records. * Assist in preparation and monitoring of assigned budgets. * Knowledge of: * Organization, functions and activities of the assigned department. * Financial and statistical record-keeping techniques. * Principles and practices of supervision and training. * Processing and procedures for public documents. * Basic budget preparation and control techniques. * Interpersonal skills using tact, patience and courtesy. * Applicable laws, codes, regulations, policies and procedures. * Technical aspects of field of specialty. * City organization, operations, policies and objectives. * Preparation and presentation of financial, statistical and narrative reports. **WORK ENVIRONMENT/PHYSICAL DEMANDS:** The following represent the physical demands that must be met to successfully perform the essential functions of this job: * Majority of work is performed in a typical office environment. * Driving a City vehicle at times may be required. * Constantly operate a computer and other office equipment. * Frequent communication with City employees and customers. Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job. *Salary:* $49,500.00 - $60,300.00 Annually *Location:* 1055 South Grady Way Renton WA 98057, WA *Job Type:* Regular Full-Time *Department:* Community Services *Job Number:* 2017 AS1CS *Closing:* 12/19/2017 11:59 PM Pacific *Agency:* City of Renton *Address:* 1055 South Grady Way Renton, Washington, 98057. *Phone:* 425-###-#### *Website:* entonwa.gov/jobs Administrative Assistant - Home Health & Hospice ( Admin Specialist B - 0.6 FTE - Days ) Seattle - Capitol Hill Kaiser Permanente - Seattle Dec 02, 2017 - Description: Description Great News! Kaiser Permanente is seeking a team-minded Administrative Assistant (Administrative Specialist - B)... more » Description: Description Great News! Kaiser Permanente is seeking a team-minded Administrative Assistant (Administrative Specialist - B) to join our fantastic Home Health and Hospice Administrative Team on Capital Hill in Seattle, WA! This is a 0.6 FTE working 24 hours per week in this "benefits eligible role. Work days are variable/daily, with work hours of 8am - 5pm and includes holiday rotation. The person in this role will: Provide advanced administrative support, using Microsoft Office software to prepare correspondence, spreadsheets, reports and presentation material. Maintain staff calendars and department files. Support staff in the field, colleagues in other branches and patients/families. Handle confidential patient information. Process orders, schedule visits, order medical equipment and answer phones. Education Minimum Education High School Diploma/GED Preferred Education Some college/advanced education courses. Knowledge/Skills Minimum Knowledge/Skills Intermediate level writing and math skills. Customer service and communication skills. Initiative and analytical ability. Proficiency with software used by the department. Typing: 55 WPM. Skills testing, as appropriate. Experience Minimum Experience 3 years' administrative assistant, administrative or comparable experience. External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. Job Type: Standard Employee Status: Regular Job Level: Individual Contributor Job Category: Administrative/Clerical Support Travel: No Click here for additional > Administrative Assistant Randstad - Seattle, WA Dec 11, 2017 - Description: One of the largest seafood companies in North America is seeking a permanent Administrative Assistant at their headquarters... more » Description: One of the largest seafood companies in North America is seeking a permanent Administrative Assistant at their headquarters in downtown Seattle. This person will provide administrative support to the Director of Quality Assurance. The ideal candidate will have a good attitude, be able to pivot to meet changing priorities, and be very organized and detail-oriented. Duties: - Provide administrative support to Director of Quality Assurance - Maintain QA and Production-related information - Compile and process expense reports, reimbursements, and vendor invoices - Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects - Photocopy, fax, and distribute
Recruiting Associate / Administrative Assistant- ENTRY LEVEL STANDARD - Seattle, WA Dec 12, 2017 - Job DescriptionWe are seeking an energetic, forward-thinking and passionate team player to join our Recruiting team. As an entry level... more » Job DescriptionWe are seeking an energetic, forward-thinking and passionate team player to join our Recruiting team. As an entry level Associate Recruiter, you would actively receive full training and apply new skill sets and knowledge from day one. We pride ourselves on our ability to develop others, starting with our recruitment team.As an entry level Associate Recruiter, you will have an incredible impact as the initial point of contact and first impression for all candidates. You also play a significant role in shaping our company culture and finding individuals who embody our core values and customer-focused mission. Finding the right people for the right position is the first line of defense to providing great customer service.Entry Level Associate Recruiters will receive training in:Sourcing qualified candidates using online databases, networking and employee referralsContact candidates who apply to positions in your assigned sector and conduct preliminary phone screenings in order to assess a candidate's skill sets, competence, and ability to thrive in our organizationMove qualified candidates through the recruitment pipeline while maintaining constant contact and following all HR protocolsMaintain an accurate candidate database through thorough candidates notes, codes and contact methodsBuild incredible relationships with candidates at all stages of the recruitment process in order to ensure high closure ratesAssist with all new start and on-boarding proceduresAdditional projects as assignedQualifications:1-2 years experience in a customer-facing positionMust have excellent communication skills (written and verbal)Must be friendly, outgoing and authentically personableHave the ability to thrive in both team and independent work environmentsFlexible working hours for short term deadlines Administrative Scheduler Security Industry Specialists, Inc. - Seattle, WA Dec 15, 2017 - Job DescriptionAbout this position:Job Title: Administrative Scheduler Department: OperationsLocation (City/State): Seattle, WAEmployment... more » Job DescriptionAbout this position:Job Title: Administrative Scheduler Department: OperationsLocation (City/State): Seattle, WAEmployment Type: Full timeAbout us:Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and an uncompromising commitment to hiring, retaining, and rewarding the best talent available.The purpose of this position is to provide administrative support for the client site operations. The Administrative Scheduler coordinates work schedules for all applicable field operations. This position reports to the Site Manager and Administrative Supervisor. In this role, you will:Liaise with SIS Field Managers for effective scheduling protocolsMaintain tracking of Specialist's scheduling for all designated posts, including updating schedules for all special requestsManage records to ensure accurate processing and billingProcess and ensure accuracy of all HR related documentation, including personnel rosterAssist in tracking and providing updates on maintaining required license, training and all SIS training programs and development of personnelServe as point of contact for the client site's employees and liaison with HR and Payroll departments on their behalfPartner with Corporate security team members during event security detailsThe ideal candidate will: Have an AA Degree (preferred)Have minimum one year experience in a general office setting with clerical or related experienceBe proficient in Microsoft Word/ExcelHave experience using Shiftboard or other scheduling software/tools highly preferred Have demonstrated analytical and problem solving skillsBe flexible in availability and possess the ability to function in stressful situationsHave excellent time-management, communication, technical writing, and organizational skills requiredPossess the ability to effectively communicate with all levels of management Be a dependable team player with business maturity, enthusiasm, and a positive attitudeThe above statements are intended to describe the general nature of this job. They should not be construed as an exhaustive list of all responsibilities, requirements, skills, and standards required to perform essential job functions. What we can offer:$17/hr Health, Dental, Vision, and 401k Paid Time Off including Sick/Safe TimeA dynamic and challenging work environment with opportunity for growthORCA Card for eligible employeesAdditional Information:SIS is an equal opportunity employerPrivate Security Guard Company #729Private Investigative Agency #1760Company DescriptionSecurity Industry Specialists, Inc. provides unique security solutions to some of the most successful names in business. Our clients include Fortune 500 companies, designer brands, international events, celebrities, and high-profile executives. Administrative Assistant Express Employment Professionals- Seattle, WA - Seattle, WA Dec 15, 2017 - Job DescriptionPOSITION SUMMARY: This position is responsible for a wide variety of responsible and complex administrative work to assure... more » Job DescriptionPOSITION SUMMARY: This position is responsible for a wide variety of responsible and complex administrative work to assure the efficient and effective accomplishment of organizational goals for the respective department. It will also coordinate administrative assignments across the organization including balancing workloads, assuring adequate support coverage and time off for administrative assistants and clerical support employees.ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES: (This list is not intended to detail all aspects of the assigned work but is representative of the jobs overall responsibilities.)Performs a wide variety of advanced administrative work including the maintenance of detailed records, verifying accuracy of information, researching discrepancies, and recording information.Word processes and proofreads a variety of documents including general correspondence, reports, and statistical charts from rough drafts or verbal instructions; independently composes correspondence and memos; compiles, formats and analyzes data from various data sources and prepares reports and conclusions.Compiles information and data for numeric and financial reports; establishes and maintains recordkeeping and filing systems; maintains a variety of statistical records using various databases; checks and tabulates statistical data; reviews, computes, and corrects data requiring analysis and coordination of several data sources and interpretation of policy.Coordinates details and facilitates the organization of multiple projects; maintains calendars and schedules of activities, meetings and various events; assists with a variety of duties such as training on systems, procedures and operations with other staff, departments and potentially customers.Provides day to day guidance to assigned administrative support employees; prioritizes and coordinates work assignments; recommends procedural improvements; assures adequate administrative coverage for special projects and for vacations or other absences; coordinates time off requests with managers and administrative employees; works as a team with others at both the administrative and the manager level.Orders and maintains office supplies; prepares and revises various operating procedures; develops and revises office forms and report formats as well as report preparation procedures.Plans and coordinates logistics for events, including travel arrangements, conferences, meetings and other related activitiesPerforms related administrative functions such as answering phones, emails and providing information; taking minutes, filing, copying and delivering documents.More specific tasks and activities will be determined by the assigned department and/or project.Provide back-up administrative support for senior level executives.Projects and job tasks may be location, department and manager specific. The job duties will be outlined accordingly within the scope and specification of this position.JOB SCOPE:This job is performed with considerable flexibility for initiating improvements and exercising independent decision making within the assigned work area. The position is expected to adhere to established procedures as they may be required when handling cross functional activities, such as processing accounting documents. Independent judgment is used in scheduling and accomplishing work, handling conflicts and analyzing alternatives and maintaining recordkeeping systems. The work is performed with limited supervision and necessitates the coordination of priorities and schedules of a number of other administrative employees. The individual may be involved in resolving conflicts between employees. INTERPERSONAL CONTACTS: The position is expected to interact with employees at all levels throughout the company as well as with customers, the public and others encountered in the course of the work.KNOWLEDGE SKILLS AND ABILITIES: Excellent interpersonal and communication skills, both oral and written for constant interaction with all departments and employee levels and outside customers.Must have the analytical ability to define problems, perform research and create effective solutions.Must have ability to use PC and software applications such as MS Office and data base programs.Excellent organizational skills. Ability to exercise sound judgment, work well independently, prioritize duties and follow through tasks to completion. Knowledgeable of principles and techniques of modern office procedures, business letter writing, recordkeeping, bookkeeping and reporting processes.Must be able to handle competing priorities and deadlines effectively and respond well to last minute, high priority, and time sensitive projects. Must be willing to take initiative.Must be a well-organized, detailed and customer (internal and external) oriented self-starter.Possess the ability to quickly learn processes, procedures and applications utilized in performing the job responsibilities.Knowledgeable of the proper usage of English, spelling, grammar and punctuation.EDUCATION AND/OR EXPERIENCE: High School Diploma or GED Certificate is required. Associates Degree in business or other field related to the assigned department is preferred. Completion of specialized administrative training at a community college or trade schoolMinimum five (5) years of experience in providing administrative support work and demonstrated knowledge of office procedures and practices is required. Combinations of the experience and training that would provide the knowledge and skills required will be considered.Company DescriptionThere are plenty of job opportunities in Seattle but trying to hunt down that perfect position in your preferred industry and with a company that looks out for their employees can be tough. No one understands the stress of looking for work more than we do, which is why we are here to help make the process simple. Our focus is to make finding work in Seattle as easy as possible for you, the Job Seeker. We hire for a variety of assignment options, including one-day, temporary, evaluation, and direct/professional placements. Whether you are looking for a secondary job to supplement your existing income or the job that will turn into a lifelong career, Express Seattle will go above and beyond to assure you reach your goals and gain the employment you are after! Administrative Assistant Guild Mortgage Company - Seattle, WA Dec 15, 2017 - Job DescriptionThe Branch Administrative Assistant plays an important role in the organization by performing a number of tasks related to... more » Job DescriptionThe Branch Administrative Assistant plays an important role in the organization by performing a number of tasks related to the branchs administrative functions. The role is primarily responsible, under intermittent supervision, for performing full administrative duties in support of the branch office.Assist Loan Officers and Loan Processors with items needed, as requested.Provide assistance auditing loan files for accuracy and completeness; reconcile files with actions when needed, including cancelling files and maintaining records for required time periodsCreate and update forms for file flow and efficiency.Monitor, reconcile and respond to invoice discrepancies.Maintain office supplies inventoryAnswer incoming calls and route them to the appropriate employee.Greet visitors with the highest level of customer service.Maintain a tidy and comfortable office spaceWork with IT to troubleshoot office technology issues.Provide assistance to Branch Manager and Branch Operations Manager as needed.Qualifications:Experience in Microsoft Office preferred.Ability to work collaboratively in a team environment.Passionate about delivering excellence in customer service.High levels of diplomacy, tact, and confidentiality a must.Ability to organize and manage multiple priorities simultaneously.Excellent verbal and written communication required; excellent spelling, grammar, and punctuation skills.Self motivated with a strong attention to detail.Ethical, with a commitment to company values. Company DescriptionGuild Mortgage Company Values: Stability, Integrity, Priorities and Leadership. Our company culture is built on the idea that everyone should be heard. We encourage everyone to deliver their best at all times, and we reward innovation. If you would like to be at a company where you are valued and listened to, consider joining us at Guild. Administrative Assistant Healthcare Realty - Seattle, WA Dec 15, 2017 - Job DescriptionHealthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Administrative Assistant for medical office... more » Job DescriptionHealthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Administrative Assistant for medical office buildings in Seattle. We offer a competitive salary/benefit package including matched 401(k) and Employee Stock Purchase Plan with excellent growth opportunities. Please send your resume and cover letter to resumes@. EOERequirementsTwo+ years progressively responsible office environment experience.Congenial disposition, accounting capabilities, organizational skills and excellent written and verbal communicationsIntermediate to advanced skills with Microsoft Office Suite.Focus on Tenant SatisfactionJob DutiesPerform a variety of administrative tasks to support the building operations, including answering phones, filing/copying, processing mail, drafting and distributing tenant correspondence, expense reporting, meeting coordination, calendar invitations and preparing contracts.Code invoices for payment. Research any past due invoices and complete cost tracking.Plan tenant events and prepare quarterly newsletter.Maintain good tenant relations by responding to tenant concerns. Submit work requests and support communications with building maintenance staff and vendors to ensure work orders are completed.Certificate of Insurance tracking and recording per company policy.Company DescriptionHealthcare Realty is a publicly-traded Real Estate Investment Trust (REIT) that focuses on owning, managing, acquiring and developing outpatient medical facilities throughout the United States. As the first REIT to specialize in medical office buildings, the Company has built a well-regarded medical real estate portfolio affiliated with market-leading healthcare systems.