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Administrative Assistant MG2 - Seattle, WA Dec 08, 2017 - MG2 is looking for a talented Administrative Assistant located in our Seattle office. MG2 partners with businesses around the world to... more » MG2 is looking for a talented Administrative Assistant located in our Seattle office. MG2 partners with businesses around the world to create meaningful transformation through architectural services, planning, interior design, brand strategy, and consulting services. MG2 is consistently ranked among the largest architecture firms in the nation and among the top retail design firms in the world. MG2 serves clients around the globe from four offices: Seattle, WA; Irvine, CA; Washington, DC and Shanghai. Responsibilities: Coordinate travel and process expense reports Create and edit documents and spreadsheets Order supplies Set up for meetings including arranging catering Maintain team calendar and electronic files Complete data entry and print reports Coordinate logistics for team events and activities Take ownership of all tasks and follow MG2 standards Adapt to constantly changing circumstances Performance aligns with firmwide strategic plan and goals Qualifications: 5+ years of administrative experience MS Office proficiency in Word, Excel, PowerPoint, and Outlook Strong customer service skills Proactive and enthusiastic demeanor Attention to detail Ability to multi-task Excellent communication skills (both verbally and written) Strong organizational skills Ability to work both autonomously and as a team member Ability to meet deadlines Flexibility to work additional hours and on weekends as needed Follow us on Twitter @MG2Jobs At MG2 we work hard, but we also know the importance of having some fun while doing what we do best. We have a number of social activities, sports teams and opportunities for community involvement. We meet every other Friday over breakfast to celebrate new employees, project milestones and employee anniversaries (many of our colleagues have been here a long time)! Its also important our employees lead a balanced and healthy life. To support this, MG2 offers flexible hours, a telecommuting policy, comprehensive benefits including medical, dental, vision, disability, 401(k) (including company match) and paid time off. We consider our offices innovation labs where employees can be creative and take risks. Whether its in your daily work or participating in a team brainstorming session, we challenge or staff to come up with the next great idea! Additionally, to help support and encourage employee development, the firm provides a generous training allowance including reimbursement for certification in your area of expertise. Administrative Assistant III Industrial Staffing Service Inc - SEATTLE, WA Dec 04, 2017 - Job Title: Warehouse - Administrative Assistant III Location: Seattle, WA Pay Rate: $15.24 - $20.86/hr Hours: 10:00pm to 6:00am... more » Job Title: Warehouse - Administrative Assistant III Location: Seattle, WA Pay Rate: $15.24 - $20.86/hr Hours: 10:00pm to 6:00am (*NIGHTS*) This position will be supporting the preload manager directly and will include duties that involve generating and tracking reports, drafting documents, following-up on processes and ensuring compliance. Dress Code: Business Casual, Warehouse Environment Work Environment: 1 - Warehouse Environment, 2 - Office Environment For IMMEDIATE consideration, please email your resume:Jonathan@Staffing-the-Universe.com Tovideo chatLIVE with me, please click here (download the simple smartphone app)https://zoom.us/j/3707636449 Administrative Support Specialist Amara - Seattle, WA Dec 05, 2017 - Amara works to ensure that every child in foster care has the love, support, and comfort of a committed family – as quickly as possible,... more » Amara works to ensure that every child in foster care has the love, support, and comfort of a committed family – as quickly as possible, and for as long as the child needs. We work with foster and adoptive families who are committed to caring for children, whether for a month, a year, or a lifetime. Amara believes that a diverse and inclusive workplace culture enhances our ability to fulfill our mission. We strive for equality and justice in the way people are treated and the opportunities they have to succeed by working to address racism, unequal treatment and other barriers to inclusion. We strongly encourage candidates from diverse backgrounds (including communities of color, the LGBT community, veterans, and people with disabilities) to apply and join us in our work. Responsibilities The Administrative Support Specialist reports to the Director of Finance and Administration. Responsibilities may include, but are not limited to, the following: Staffing front desk reception and main phone lines; handling general information intake and/or redirecting toward appropriate internal or external resource General office management including regular ordering of supplies and coordinating the servicing of general office machines (printers, copiers, etc.) Supporting and coordinating facilities projects, maintaining office common spaces such as conference rooms and assisting staff and outside presenters in setting up meetings with proper equipment; occasional event support Liaison to outsourced IT vendor; collect internal IT support tickets, troubleshoot where possible, and direct to vendor if high level or above technical ability Data Management and entry, processing invoices and other basic finance transactions Assisting with records management and providing administrative support for a variety of teams, including finance, human resources, foster care program, volunteer, and children’s services Ad Hoc projects as assigned Qualifications Undergraduate degree or 2 years administrative experience including client/customer contact preferred Proficiency with Microsoft Office suite and familiarity with multi-phone lines Superior problem-solving and organizational skills Excellent customer service skills and enthusiasm for communicating in all forms whether in person, on the phone or in writing Professionalism maintaining confidentiality The ability to work cooperatively with different personalities, ages, religions, races, ethnicities, cultures, economic classes, and lifestyles Prior exposure to basic bookkeeping is a plus Availability Monday through Friday, 8:30 a.m. to 5:00 p.m. A flexible work schedule is not available for this position. Salary and Benefits Competitive compensation, DOE. Generous personal leave and benefits package, including paid time off, paid sabbatical, health, vision and dental insurance, 401k with a company match, life and disability insurance. To Apply Please submit a cover letter and resume to firstname.lastname@example.org and include “Administrative Support Specialist” in the subject line of your email. Applications will be accepted until position is filled. Recruiting Associate / Administrative Assistant- ENTRY LEVEL STANDARD - Seattle, WA Dec 12, 2017 - Job DescriptionWe are seeking an energetic, forward-thinking and passionate team player to join our Recruiting team. As an entry level... more » Job DescriptionWe are seeking an energetic, forward-thinking and passionate team player to join our Recruiting team. As an entry level Associate Recruiter, you would actively receive full training and apply new skill sets and knowledge from day one. We pride ourselves on our ability to develop others, starting with our recruitment team.As an entry level Associate Recruiter, you will have an incredible impact as the initial point of contact and first impression for all candidates. You also play a significant role in shaping our company culture and finding individuals who embody our core values and customer-focused mission. Finding the right people for the right position is the first line of defense to providing great customer service.Entry Level Associate Recruiters will receive training in:Sourcing qualified candidates using online databases, networking and employee referralsContact candidates who apply to positions in your assigned sector and conduct preliminary phone screenings in order to assess a candidate's skill sets, competence, and ability to thrive in our organizationMove qualified candidates through the recruitment pipeline while maintaining constant contact and following all HR protocolsMaintain an accurate candidate database through thorough candidates notes, codes and contact methodsBuild incredible relationships with candidates at all stages of the recruitment process in order to ensure high closure ratesAssist with all new start and on-boarding proceduresAdditional projects as assignedQualifications:1-2 years experience in a customer-facing positionMust have excellent communication skills (written and verbal)Must be friendly, outgoing and authentically personableHave the ability to thrive in both team and independent work environmentsFlexible working hours for short term deadlines Administrative Scheduler Security Industry Specialists, Inc. - Seattle, WA Dec 15, 2017 - Job DescriptionAbout this position:Job Title: Administrative Scheduler Department: OperationsLocation (City/State): Seattle, WAEmployment... more » Job DescriptionAbout this position:Job Title: Administrative Scheduler Department: OperationsLocation (City/State): Seattle, WAEmployment Type: Full timeAbout us:Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and an uncompromising commitment to hiring, retaining, and rewarding the best talent available.The purpose of this position is to provide administrative support for the client site operations. The Administrative Scheduler coordinates work schedules for all applicable field operations. This position reports to the Site Manager and Administrative Supervisor. In this role, you will:Liaise with SIS Field Managers for effective scheduling protocolsMaintain tracking of Specialist's scheduling for all designated posts, including updating schedules for all special requestsManage records to ensure accurate processing and billingProcess and ensure accuracy of all HR related documentation, including personnel rosterAssist in tracking and providing updates on maintaining required license, training and all SIS training programs and development of personnelServe as point of contact for the client site's employees and liaison with HR and Payroll departments on their behalfPartner with Corporate security team members during event security detailsThe ideal candidate will: Have an AA Degree (preferred)Have minimum one year experience in a general office setting with clerical or related experienceBe proficient in Microsoft Word/ExcelHave experience using Shiftboard or other scheduling software/tools highly preferred Have demonstrated analytical and problem solving skillsBe flexible in availability and possess the ability to function in stressful situationsHave excellent time-management, communication, technical writing, and organizational skills requiredPossess the ability to effectively communicate with all levels of management Be a dependable team player with business maturity, enthusiasm, and a positive attitudeThe above statements are intended to describe the general nature of this job. They should not be construed as an exhaustive list of all responsibilities, requirements, skills, and standards required to perform essential job functions. What we can offer:$17/hr Health, Dental, Vision, and 401k Paid Time Off including Sick/Safe TimeA dynamic and challenging work environment with opportunity for growthORCA Card for eligible employeesAdditional Information:SIS is an equal opportunity employerPrivate Security Guard Company #729Private Investigative Agency #1760Company DescriptionSecurity Industry Specialists, Inc. provides unique security solutions to some of the most successful names in business. Our clients include Fortune 500 companies, designer brands, international events, celebrities, and high-profile executives.