Found 14,124 Jobs in Woodbridge, NJ 'Administrative'
Simon Property Group - Elizabeth
Dec 05, 2017 -
PRIMARY PURPOSE: This serves as the support to the mall management staff by providing office needs as determined and assigned by the...
PRIMARY PURPOSE: This serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator. PRINCIPAL The successful candidate s will include, but not be limited to: Support the property s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds. Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance. Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent . Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed. Provide general administrative support and projects as directed . MINIMUM High school diploma or equivalent. Some college or professional school preferred. 2-4 years administrative office experience in a fast paced environment. Knowledge of administrative and clerical procedures, customer service principles and practices. Aptitude for understanding financial reports and extracting information. Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software. Effective verbal and written communication. Strong organizational and interpersonal skills with attention to detail. Ability to prioritize, coordinate, multi-task and demonstrate initiative.
Konica Minolta Business Solutions, U.S.A. - Morristown
Dec 14, 2017 -
Konica Minolta is currently seeking an Administrative Assistant. Konica Minolta Business Solutions U.S.A., Inc., a global Fortune 1000...
Konica Minolta is currently seeking an Administrative Assistant. Konica Minolta Business Solutions U.S.A., Inc., a global Fortune 1000 company and one of Forbes 2016 America s Best Large Employers, is transforming the way we all do business. From smart office technology and information management to cloud, mobility and IT services, we have a rich history of creating the products and services necessary to drive innovation and make work possible from anywhere at any time. Our award-winning products and solutions help companies around the world move information faster, improve quality and productivity, enhance security and facilitate the sharing of information. We are proud that our portfolio leads the industry while exceeding environmental standards. At Konica Minolta, you'll work for an amazing technology company with growth opportunities, great benefits and talented, passionate co-workers. This is responsible for relieving the manager/department staff of minor administrative tasks and providing a wide variety of support services to the organizational unit. Reviews incoming mail and distributes as appropriate; prepares outgoing mail Types correspondences, reports and other department documents as necessary Works in Excel on a daily basis creating spreadsheets & reports. Makes copies of printed documents and files correspondences, reports and other records. Answers telephone and provides information to callers, or routes call to appropriate person. Schedules appointments and meetings and may oversee vacation schedule for the group. Greets visitors, ascertains nature of business and directs to appropriate person. Arranges travel schedules and other associated reservations using Concur. Compiles and types statistical reports and charts. Performs other duties as assigned. Associates Degree or equivalent from a two year college or technical school is preferred or an additional 6 months to one year of related experience is required. Minimum of 2-4 years administrative/clerical experience required. Must be proficient with Microsoft software applications (especially Excel and PowerPoint). Strong Excel skills are a necessity (requires ability to create pivot tables & basic formulas, use VLOOKUP, ). Must have good verbal and written communication skills and be able to effectively communicate with all levels of management. KONICA MINOLTA OFFERS: Competitive salary. Outstanding benefits package (incl. medical, dental, life insurance) 401(k) plan with matching company contribution Generous holiday and paid time off schedules Tuition Reimbursement Program. Employee Referral Bonus Program. Ongoing professional development training. State-of-the-art office products. Visible, exciting work supporting the sales of cutting edge technology and workflow solutions. Join Konica Minolta and help drive innovation as we transform the Workplace of the Future. Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.
Part-Time Administrative Assistant
Atrium Staffing - Berkeley Heights
Dec 02, 2017 -
Our client is a global leader in the beauty industry. Currently, they are seeking a Part-Time Administrative Assistant. Salary/Hourly...
Our client is a global leader in the beauty industry. Currently, they are seeking a Part-Time Administrative Assistant. Salary/Hourly Rate: $20/hr Overview: The Part-Time Administrative Assistant will assist our client's busy Human Resources department. This is long-term temporary. Perform administrative work, including fielding phone calls, data entry and filing. Enter employment data into computer database. HR projects as assigned. Strong MS Office including advanced Excel. Strong organizational skills. Experience with SAP preferred. Computer savvy and ability to pick up on new systems quickly. Sense of urgency. Attention to detail. Education Bachelor's Degree. Benefits: Eligible for Atrium Care Package Strong MS Office including advanced Excel Strong organizational skills Experience with SAP preferred Computer savvy and ability to pick up on new systems quickly Sense of urgency Attention to detail Education Bachelor's Degree
Administrative Assistant (Portside Commons/Westport)
Conifer Realty - Elizabeth, NJ
Dec 11, 2017 -
IMMEDIATE OPENING - Administrative Assistant
COME GROW WITH CONIFER....Conifer Realty is a nationally ranked, full-service real estate...
IMMEDIATE OPENING - Administrative Assistant
COME GROW WITH CONIFER....Conifer Realty is a nationally ranked, full-service real estate company specializing in development, construction, management and ownership of high-quality affordable housing communities. We are a friendly, professional, caring organization offering a competitive salary commensurate with experience and an excellent benefit package including medical, dental, 401K, life insurance, and short, long-term insurances.
NEW OPPORTUNITY for a full-time Administrative Assistant, to support our apartment communities at Portside Commons & Westport Homes in Elizabeth, NJ. Successful candidates must have 2+ administrative assistant experience; an Associates’ degree a plus. Strong Microsoft Office skills (Word, Excel); Boston Post a plus. Must be self-motivated, a team player, and able to multi-task; excellent organizational and time management skills a must. Excellent communication skills (written and verbal) required to interact with the visitors and residents at the community. Responsibilities will include providing administrative secretarial and organizational overflow support for the rental office and providing excellent customer service to residents, visitors, contractors, and co-workers. Duties will include, but not be limited to:
Organizing and maintaining files to include updating information, purging files on a regular basis and creating new filing systems as needed.
Providing administrative support for Rental office staff & superintendent to include research, compiling data and preparation of summary reports.
Maintaining an organized office calendar and scheduling meetings and appointments as needed.
Data entry into Excel spreadsheets.
Composing, preparing and proofreading correspondence, office memos, reports, and monthly newsletter; maintaining confidentiality when required.
Answering multi-line telephone system, take accurate messages, and screen and direct telephone calls in a professional manner.
Processing all incoming and outgoing mail.
Operate standard office equipment efficiently.
Ordering, purchasing and inventorying office supplies.
Responsible for processing site accounts receivables, payables and inputting into Boston Post.
Join the Conifer Realty Team TODAY!
Conifer Realty LLC is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.
Manatt, Phelps & Phillips, LLP - New York, NY
Dec 11, 2017 -
The New York City office of Manatt, Phelps & Phillips, LLP, currently has a great opportunity for an administrative assistant to join our...
The New York City office of Manatt, Phelps & Phillips, LLP, currently has a great opportunity for an administrative assistant to join our nationally prominent and growing healthcare practice. This role involves performing administrative functions in support of consultants and lawyers who work on projects related to healthcare reform and regulation as well as more general healthcare consulting engagements.
Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
Oversight of time entry and coding.
Reconciliation of monthly billing statements and tracking to budget.
Preparation and formatting of documents in Word.
Management and tracking of expense reimbursements.
Backup support to other administrative assistants as needed.
Ad hoc projects and duties as needed.Qualifications:
Candidate should have 3-5 years of previous experience supporting multiple professionals, including the ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Must be reliable and friendly, and a positive, can-do attitude is essential.
Must have strong multitasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment.
Candidate should be a creative and independent thinker, and confident asking questions in order to complete tasks efficiently.
Will have extensive contact with others (including clients), requiring discretion, and will need to maintain a professional and courteous approach when dealing with others.
Must have strong writing and research skills.
The successful candidate will be someone with strong initiative, who is self-motivated and interested in taking ownership of the work, and who loves working as part of a team.
Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a PowerPoint document that looks professional and polished. Must be comfortable learning new software programs that support the business operations of the practice. Experience with legal billing software is also a plus.
Interest in the Healthcare field highly preferred.
Bachelor's degree egree highly preferred
EEO/AA Employer/Veterans/DisabledWe are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here.VEVRAA Federal Contractor We Request Priority Protected Veteran and Disabled Referrals for all of our locations Please contact Holly Brown at 310-231-5409 or email@example.com with any questions
Industrial Staffing Service Inc - New Brunswick
Dec 12, 2017 -
Job Description: This Administrative Assistant will support the Legal, Compliance and Quality teams. Responsibilities will include but...
Job Description: This Administrative Assistant will support the Legal, Compliance and Quality teams. Responsibilities will include but are not limited to: answering phones, drafting communications, managing calendars, assisting with crafting presentations, greeting visitors to the department. Education Requirement: HS Knowledge, Skills, Abilities: Previous Administrative Assistant experience required Proficient in Microsoft Outlook, Word, Excel, Powerpoint Strong interpersonal skills Hours: M-F 8am-4:30pm Other Information:
GNY Insurance Companies - New York, NY
Dec 13, 2017 -
Job DetailsLevel ExperiencedJob Location New York (Home Office) - New York, NYPosition Type Full TimeEducation Level 2 Year DegreeSalary...
Job DetailsLevel ExperiencedJob Location New York (Home Office) - New York, NYPosition Type Full TimeEducation Level 2 Year DegreeSalary Range UndisclosedTravel Percentage NoneJob Shift DayJob Category LegalDescription Greater New York Mutual Insurance Company ("GNY") is an A+ rated, financially stable and growing property casualty insurance company with locations throughout the Northeast. We currently have an opening for an experienced Legal Administrative Assistant with paralegal responsibilities in our office of the general counsel located in our midtown Manhattan office.
Responsibilities include but are not limited to the following:
Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
Preparing and forwarding summonses and subpoenas; drafting complaints; preparing and filing discovery requests; preparing responses to opposing counsel; generating status reports.
Supports case preparation by preparing case summaries and materials for mediation conferences; preparing pleadings; monitoring and obtaining discovery responses; organizing materials for case review.
Enhances trial proceedings by organizing evidence; preparing exhibits; scheduling witnesses.
Assist in general legal office support (dictation, scheduling depositions, prepare legal pleadings, scan mail, maintain diary, and phone coverage).
Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Other administrative support as needed.
Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
Strong typing skills (at least 50 WPM)
3 to 5 years of legal support experience
Trial Works and ImageRight experience A+
Paralegal certificate A+
Highly organized with impeccable attention to detail
Strong communication skills
Team player – energetic, enthusiastic and personable
Perform duties with the highest level of confidentiality and integrity
Ability to exercise good judgement and take initiative
Confidential - Brooklyn, NY
Dec 13, 2017 -
We are a major retail organization currently seeking an administrative assistant to support Legal Department. We are seeking a...
We are a major retail organization currently seeking an administrative assistant to support Legal Department. We are seeking a results-oriented candidate who is able to multi task and take on any responsibility. General clerical duties (filing, data entry, faxing, etc.) are required. Organize office and maintain an orderly work environment. Job Duties - Maintain team attorneys' calendars schedule meetings and conference calls. - Create and/or edit presentations and materials for meetings and conferences. - Prepare and process expense reports in a timely manner. - Coordinate travel arrangements, prepare itineraries and obtain approvals as needed. - Manage the ordering and inventory
Assistant Mechanical Engineer
New York City Department of Citywide Administrative Services - New York City, NY
Dec 01, 2017 -
New York City Department of Citywide Administrative Services JVN 868-2017-313051 Assistant Mechanical Engineer Salary: $57,877-$75,516...
New York City Department of Citywide Administrative Services JVN 868-2017-313051 Assistant Mechanical Engineer Salary: $57,877-$75,516 The Department of Citywide Administrative Services’ Energy Management Line of Service (DEM) oversees the implementation of municipal building and operational energy programming and strategy for the achievement of the City’s carbon emissions reduction goals, first established by the City’s PlaNYC Energy Initiative and further developed in the Mayor’s One City, Built to Last plan. This implementation includes auditing for energy efficiency potential, managing energy efficiency retrofits, improved operations and maintenance, and clean distributed generation deployment. DEM also manages the budgeting, purchasing, and reporting on electricity,
Konica Minolta Business Solutions - Morristown, NJ
Dec 13, 2017 -
Job Title: Administrative Assistant Area of Interest: Administrative Department: 250000 - Direct Sales City: Morristown State: New...
Job Title: Administrative Assistant Area of Interest: Administrative Department: 250000 - Direct Sales City: Morristown State: New Jersey Job Description: Konica Minolta is currently seeking an Administrative Assistant. Konica Minolta Business Solutions U.S.A., Inc., a global Fortune 1000 company and one of Forbes 2016 America’s Best Large Employers, is transforming the way we all do business. From smart office technology and information management to cloud, mobility and IT services, we have a rich history of creating the products and services necessary to drive innovation and make work possible from anywhere at any time. Our award-winning products and solutions help companies
Delphi - New York, NY
Dec 13, 2017 -
EOE Statement Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment...
EOE Statement Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law. Description Moving mobility forward We are Aptiv - a new technology company with a proven history of enabling mobility. Operating as Delphi, we pioneered advances in the industry. Now, as Aptiv, we're more dedicated than ever to bringing the next generation of autonomous vehicles, smart cities and connectivity to life. Join our innovative team Want to do more
Page Group - New York City, NY
Dec 12, 2017 -
Seeking an immediately available candidate to join a leading Financial Services firm as a temporary Admin Assistant. Client Details ...
Seeking an immediately available candidate to join a leading Financial Services firm as a temporary Admin Assistant. Client Details Leading corporate and investment bank with over 10 years of experience in the New York market is seeking a temporary Administrative Assistant to join the team. Description * Perform AA functions, including, but not limited to: * Monitor collateral, covenants and internal/external deadlines. * Receive, review, and disseminate to stakeholders (i.e. borrowers, lenders and internal departments: BU, Compliance team, Client On-Boarding, Tax Department, Legal Counsel, Audit) documentation from borrowers. * Field and answer requests for information and documentation from stakeholders. *
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Administrative Assistants - Become a Lyft Driver
Lyft - Woodbridge, NJ
Dec 14, 2017 -
Make up to $1500/week driving for Lyft. What is Lyft? Lyft matches drivers with passengers who request rides through our smartphone...
Make up to $1500/week driving for Lyft. What is Lyft? Lyft matches drivers with passengers who request rides through our smartphone app, and passengers pay automatically through the app. Signing up to be a Lyft driver is the perfect opportunity for you to earn extra cash – whether you’re trying to offset costs of your car, cover this month’s bills, or fund your dreams. Why Lyft? Keep Your Tips - Earn Tips from your passengers and keep the whole amount - they're yours Make More Money - With increased Prime Time pricing during peak hours, you make more with Lyft Best Community - The Lyft community is full of awesome, friendly people. How Lyft Driving Works Open the app and turn on driver mode Accept a ride request Pick up your passenger Once the ride ends, the app processes pay from the passenger's saved credit card Lyft provides additional insurance policies, at no cost to the driver. We worked with leading insurance carriers to get our drivers: commercial auto liability insurance up to $1M per occurrence, contingent collision insurance for drivers who carry collision coverage on their personal auto policy, and coverage for bodily injury caused by uninsured/underinsured motorists. If you already carry commercial insurance or personal coverage providing specific coverage for ridesharing, Lyft’s policy will continue to be excess to your insurance coverage. Please note, the above coverage may be modified to comply with local regulations or state laws. Lyft’s policy is not available in New York State at this time. Passenger Ratings Drivers rate passengers after each ride, so you’ve always got a say. We also require passengers to provide valid credit card information for identity verification purposes. Lyft is Everywhere Lyft is available in over 60 cities in the US and launching in new cities every week! What are Lyft’s requirements? You must be at least 21 and own an iPhone or Android phone. As part of our approval process, you’ll undergo a DMV check, plus a national and county background check. This will require a Social Security number, in addition to an in-state driver’s license that is at least a year old. Learn more about our background check standards on our Safety page, and our comprehensive driver requirements in the Help Center. Your car needs to have four external door handles and at least five total seat belts. You must be a covered party on your car’s in-state insurance, and have in-state license plates. We’ll confirm all of this during your 19-point vehicle inspection. Cars have Lyft age requirements too, which can vary by state. See your state-specific requirements.
US Tech Solutions - Parlin
Dec 12, 2017 -
Administrative Assistant. Location: Parlin, NJ 08859. Duration: 07 Months. Skills: SAP QM Module . Years of Experience: Min 2-3 years ....
Administrative Assistant. Location: Parlin, NJ 08859. Duration: 07 Months. Skills: SAP QM Module . Years of Experience: Min 2-3 years . Education: High School Diploma. Note: Hands on experience with SAP QM module. Under direct supervision, performs general office/clerical/production support duties following established procedures and detailed instructions. Support may be in, but not limited to, the areas of reception, production support, data entry, or other general administrative services. Manage SAP Quality Module. Release daily production material after reviewing of SAP data. Control and file Lab Data Sheets and related documentation. Create and update inspection plans in SAP. Communicate quality issues on product produced . Manage return and replacement of materials to and from warehouse (STOs). Generate reports needed Complaint Management . Track SalesForce.Com (SFDC) complaints. Take in complaints. Check for complaint validity ( GMC/Batch matching, production volume, etc.) . Move case from new to investigation status. Assign complaints to proper regional persons . Alert Quality manager on special cases . Request samples and work with CSR for BOL . Manage samples inventory from customers . Process NA cases if no need for QM involvement, assign to proper CSR. Ensure cases are closed properly . Update Complaint database weekly, and monthly. Work with the Manufacturing Tech and Quality Team in shipping samples Support running Macros for Manufacturing Tech and Quality inspection data Quality Management System . Manage hold sheets and inventory blocking communication with the warehouse. Assign nonconforming plate report. Follow up on nonconforming report to closure, including gathering proper information and ensureing documents are complete and filed. Manage hold material, manage material releasing after approval, mange return of material from warehouse. Interact with Quality Specialist, Line Supervisors, Product Sponsors and operators for quality related tasks. SAP data auditing relating to Inspection Plans. About US Tech Solutions: US Tech Solutions is a new age leading total talent solutions provider. Our current revenues are in excess of $140 Million annually. Our staffing solutions include multiple labor categories like IT, Scientific, Clinical, Engineering, Finance, and Professional. We currently support over 80 Fortune 500 clients and are a top supplier in various contingent labor programs. To learn more about US Tech Solutions, please visit us at www.ustechsolutions.com. Apply: Interested candidates are requested to send their resume at [Click Here to Email Your Resum ] Skills: SAP QM Module. Years of Experience: Min 2-3 years. Education: High School Diploma. Note: Hands on experience with SAP QM module. Under direct supervision, performs general office/clerical/production support duties following established procedures and detailed instructions. Support may be in, but not limited to, the areas of reception, production support, data entry, or other general administrative services.
Kelly Services - Elizabeth
Dec 13, 2017 -
Kelly Services is hiring for a Administrative Assistant / Receptionist for one of our top clients, E & J Gallo Winery in Elizabeth,...
Kelly Services is hiring for a Administrative Assistant / Receptionist for one of our top clients, E & J Gallo Winery in Elizabeth, NJ.This is a Temp to Hire opportunity, an opportunity to be hired directly on as a Gallo Employee.Monday - Friday beginning at 8:30 am and ending at 5:00 pm, punctuality is necessary and the schedule is not flexible.This person is the first point of contact for visitors, strong communication and professionalism is required.Key Characteristics that the ideal candidate would have:- Great attitude, positive energy- Results and detail oriented- Ability to solve problems with little direction- Bilingual is a plus- Prior receptionist experience is a plus- Prior HR experience is a plusSUMMARYUnder limited supervision and on own initiative performs administrative assignments in support of the Department Manager. Responsible for managing the front reception area and performing administrative tasks as assigned.ESSENTIAL FUNCTIONS- Prepares presentations, correspondence, and other internal documents.- Compiles and enters data; prepares a variety of reports.- Coordinates Worker-s Comp claims and assists employees in obtaining medical treatment.- Maintains Worker-s Comp files, OSHA reporting log, and database.- Schedules interviews to include contacting candidates, sending invitations and drafting itineraries.- Performs general administrative duties and projects as assigned.- Establishes and maintains files.- Welcomes, greets and announces visitors.- Answers operator line and forwards messages.- Sorts, distributes, manages the mail by using the postage mail machine, stamps outgoing mail for USPS pickup.- Prepares FedEx shipment labels.- Plans and coordinates departmental events including but not limited to; room reservation, travel, food, technology, etc.- Coordinates reservations and travel arrangements.- Orders office supplies; ensures that supplies are organized and readily available.- Resolves routine and complex department related inquiries.- Provides back-up support for other administrative personnel.- Handles sensitive and confidential information in a professional manner.- Practices safe work habits and, if accountable for others, ensures their understanding and compliance of such habits.- Maintains satisfactory attendance, to include timeliness.- Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations.- This reflects management-s assignments of essential functions; it does not prescribe or restrict the tasks that may be assigned.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.MINIMUM QUALIFICATIONS- High school diploma or GED from an accredited institution.- 2 years administrative support experience reflecting increasing levels of responsibility to include 1 year of experience in Human Resources.- Experienced in the use of Microsoft Word, Excel and PowerPoint at an intermediate level.- Strong verbal, written, organizational, and interpersonal skills.- Demonstrated ability to use discretion when dealing with confidential information.- Professional telephone etiquette and strong communication skills.- Skilled at managing multiple projects simultaneously.- Strong ability to problem solve while managing multiple conflicting priorities.- Strong time management and organizational skills.- Detailed oriented.- Ability to work collaboratively with others.- Knowledge of standard office practices and procedures including excellent grammar, spelling and com skills.- Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.- Skilled in composing and formatting business correspondence, business proposals and presentations.- Skilled in adding, subtracting, multiplying and dividing using whole numbers.PREFERRED QUALIFICATIONS- Associate-s degree.- 5 years administrative support experience reflecting increasing levels of responsibility.- Skilled in the use of Publisher, Photoshop, and Illustrator / or In Design.- Demonstrated leadership aptitude.If you meet the and feel like you'd be a great fit, please apply here ONLINE and send your resume to: [Click Here to Email Your Resum ], subject "Admin NJ".A Recruiting supervisor will contact you if being considered.