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Administrative Services Representative Community Psychiatric Clinic - Seattle, WA Dec 10, 2017 - Community Psychiatric Clinic is continuously growing! Come and join our dynamic, hardworking, passionate, and caring team of... more » Community Psychiatric Clinic is continuously growing! Come and join our dynamic, hardworking, passionate, and caring team of professionals. We are committed to help members of our community to improve and transform their lives, and be able to realize their hopes and dreams. CPC is seeking an Administrative Services Representative (ASR)with a client-first mindset to work alongside our multidisciplinary team to deliver high quality, evidence informed, and community-based behavioral healthcare services to our clients. This is a full-time, value driven position providing reception and general administrative support at Community Psychiatric Clinic’s administrative headquarters and Lake City clinic. Excellent customer service and organizational skills, attention to detail, and strong written and verbal communications are a must, as well as an ability to maintain a positive attitude in challenging situations. A passion for individuals with chronical behavioral health conditions is preferred. Duties include front desk and phone reception, provider scheduling, medical records filing, photocopying and collating, faxing, supply ordering, site safety support, office equipment oversight, and other administrative duties for management and clinical staff. This position is also responsible for the opening and closing the office daily. Experience or interest in the non-profit sector or behavioral healthcare is preferred. Job Responsibilities: Friendly and polite front desk and phone reception; Greeting and directing visitors and clients; Problem solving client and staff problems’ Opening the site daily; Photocopying, collating, and faxing; Ordering supplies; Handling of confidential information; Maintain quality in electronic health record; Offer coverage at other locations as requested; Physically capable of lifting 40 lbs. Job Requirements: High school diploma or equivalent. Knowledge of front and back office functions and experience with MS Office. Two years experience in an administrative support position. Experience providing receptionist duties. Interest in behavioral health is preferred. Any job offer will be contingent upon the results of an updated background investigation. Compensation and Benefits: CPC is offering very competitive compensation and an excellent benefits package that includes: Life Insurance, excellent Medical and Dental coverage, 403(b) Retirement Plan, Short/Long term Disability Insurance, 3 weeks of vacation, 2 weeks paid Sick Leave, Medical Leave, Section 125 Flexible Spending Account and 11 paid Holidays. Full-time/Part-time employees (Part-time working 21 hours or more will be benefit eligible). We also offer an exceptional Annual Training Program. For more details about our Benefits Package, please visit our website: http://www.cpcwa.org/careers.html At CPC we value and celebrate diversity and strive to create an inclusive and supportive workplace. CPC is an Equal Employment Opportunity employer and does not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other legal protected status. Site Administrative Assistant - Kirkland, WA Ceco Concrete Construction - Kirkland Dec 02, 2017 - Are you looking for an opportunity to move your career forward with an established industry leader? Join our team at Ceco Concrete... more » Are you looking for an opportunity to move your career forward with an established industry leader? Join our team at Ceco Concrete Construction! Ceco was founded in 1912 and has more than 100 years of experience serving the commercial construction markets, partnering with our clients to provide value to projects of varying scope and complexity. We are currently in need of an experienced Site Administrative Assistant whose primary responsibility will be to support the field/project operations. Primary Assists in the set-up of field office(s) for new projects, providing a wide variety of office functions such as; procuring necessary supplies and office equipment, arranges services such as phone lines, shipping options, and vendor coordination. Prepares written documents, spreadsheets, and presentations for project team. Greets visitors, accepting, screening and routing communications. Initiates the timely reporting and maintenance of information for Safety and Training administration. Ensures accurate application of Human Resource processes and administration. Maintains Payroll information by collecting, calculating and entering project related data. Contributes to team effort by accomplishing related results as needed. Performs special projects and completes all other duties as assigned or requested for the general support of the organization. Minimum of one year of specialized secretarial or construction administration work experience. High School diploma or equivalent. Excellent communication skills written, verbal, interpersonal. Proficient with Microsoft Office Suite (Word, Excel, and Outlook). Possess knowledge of construction office administration from pre-construction to completion. Ceco Concrete Construction is an Equal Opportunity and Affirmative Action Employer.Qualified candidates will be considered without regard to race, sex, disability, veteran status, sexual orientation or gender identity. #cb# #ceco# Administrative Assistant 2 (75767-1) Aerotek - Redmond Dec 14, 2017 - Below is the for Microsoft for Administrative Assistant: Performs a variety of complex administrative functions for all levels of... more » Below is the for Microsoft for Administrative Assistant: Performs a variety of complex administrative functions for all levels of management including external business partners. * Manages schedule(s), coordinates travel arrangements and processes business expenses. * Coordinates meetings and events, department financial operations, personnel operations, and facility operations. * Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. * Provides general office support. * Serves as the department/group contact. * Completes special projects as assigned. Surrounding team & key projects: * Supporting (3) managers under C&E Roughly 50 people per team. 150 total for support. * Managing calendars, budgets, coordinating team moral events. * Lots of little details. * Someone who is very detailed oriented. * Like to bring someone on mid-September. Purpose of this team: The teams do allot of building and lab work. Equipment based, and other parts of the team are on call team support site. Typical Day in the Role: Start & end dates: * ASAP. * 6/8/2018. Daily schedule: * M-F 8-4/ 9-5 some flexibility Will be 40 hours. Typical task breakdown and rhythm: * Usually get in and check manager's calendars. * To make sure no immediate needs. * Go into HeadTrax to check Headcount. * Address urgent emails. * Skim through emails and flag items needed to address. * At least have 1 or 2 meetings a day. * A couple weekly meetings. * Generally, afternoons are updating managers' calendars with other details. * Working with constant interruptions. Interaction level with team: Work as a team with the other admins. Meet at least once a week. Any events planned, we coordinate as a group. Only 5 admins. Support a large group of people. Work environment description: Smaller offices: There is (1) open space for meetings. This admin would have own office. In building 22. Access to Online Customer Data - No. Access to MS Source Code - No. Candidate Top must-have hard skills: Strong Outlooks calendaring experience. Excel Experience (Ability to store and save and transfer data) Experience with SharePoint. *Preference for Microsoft experience. *OneNote experience preferred. Group support experience. Event support experience. * Very important that they have event support experience. The next event will have 700 people. Would be working with the event team planning. Coordinating on budget etc. * Most will be small events booking catering etc. No Degrees or certifications required * Asociate Degree would be preffered. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-###-#### or email accommodation@aerotek .com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position. OSES - Administrative Assistant II - United States Oil States International - Renton Dec 14, 2017 - Description This provides administrative support to the district or department manager to assist in the day-to-day operation of the... more » Description This provides administrative support to the district or department manager to assist in the day-to-day operation of the department in all areas of administrative and secretarial work of moderate difficulty. ESSENTIAL DUTIES AND Abide by all Oil States Energy Services LLC. Safety and Operational Policy and Procedures. Perform reception duties to include greet customers or visitors in a polite and professional manner, answer and route incoming calls to the appropriate person in a professional manner or take messages for solicitation calls, fax documents to designated recipients, sign for package deliveries, sort and distribute incoming mail, and operate postage machine to prepare outgoing mail. May oversee and process all time sheets for personnel in the District location; track employee attendance, vacation and sick leave by completing data entry into Kronos time keeping system as needed; forward leave forms and other applicable paperwork to HR or Payroll. Perform basic accounting functions to ensure job bonus payments to field employees; audit and reconcile company and customer work orders; code and enter work orders into company Rental Tool Management System (RTMS) program to ensure accurate customer billing. Serve as liaison to Human Resources department to receive applications, ensuring all documents are accurately and completed in full; forward candidate applications to HR for pre-employment processing; contact candidates to obtain incomplete information as needed; coordinate scheduling of applicable pre-employment drug or physical screening with candidate, clinic and WorkSTEPS representatives; advise anticipated hire date to candidate when approved for hire; log into New Hire Orientation call to allow new employees participation; forward necessary new hire paperwork to HR for data entry and filing in new hire files. Compile and review all necessary HSE/Safety documentation such as DOT driver logs, vehicle trip reports, documentation for driver qualification files, month safety training rosters, and scheduled and non-scheduled vehicle maintenance reports ensuring accuracy; submit documentation to the HSE department in a timely manner for required file maintenance. May compile daily, weekly or monthly reports regarding known and forecasted district revenue, workload or other job data; submit reports to district manager for review and distribution to upper level management. Receive, sort, and distribute incoming correspondence and documents; compose responses to routine correspondence and inquiries; process official documents and maintain records in appropriate files to ensure organization of materials; maintain electronic record management systems as applicable. Order office and break room supplies; receive deliveries to stock and distribute supplies to appropriate areas for storage or use as needed; review and verify invoices to ensure accurate vendor billing and timely payment. Answer and screen managers telephone calls, arrange conference calls or training, and arrange travel and lodging to coordinate managers schedule or workload as needed. May assist field personnel with completing monthly expense reports such as p-card statements, mileage, meals hotels or other work-related expenses; submit expense reports to applicable Accounting group for processing. May receive all purchase orders, reviewing them for completeness and accuracy. Reconcile all purchase order on a weekly and monthly basis to ensure proper payment of orders. Make corrections to inventory or non-inventory purchase orders as needed to ensure accurate payment processing; interface with District Managers to ensure accuracy of inventory orders. May code, match and reconcile invoices as part of the A/P process. Contact vendors as necessary to obtain required information such as W-9 forms, terms and conditions, or serial numbers to establish accounts and maintain vendor relationships. Compile and update departmental reports as needed. Order, track, and manage all company uniform orders. May assemble and maintain all company Safety related files, including Driver Qualification files. May maintain and distribute FMCR material to all new hires subject to DOT regulations. Assist with special projects on an as needed basis. Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Must possess intermediate working knowledge of computer skills to utilize the Microsoft Office Suite, particularly Excel, Word and Outlook; must possess the ability to learn company or industry specific applications. Basic knowledge of standard Accounting concepts, practices, and procedures such as A/P or A/R. Must be able to handle a heavy workload such as auditing, processing, compiling and gathering documentation needed for internal and external compliance purposes. Must possess basic math skills. Must possess good verbal and written communication skills. Must be able to effectively manage time and prioritize tasks in order to meet establish deadlines. Must be able to work and communicate effectively with all levels of co-workers, clients, and other external contacts. Must have the ability to convey information and ideas verbally and in written format clearly and concisely. Must be flexible, able to adjust to multiple demands or shifting priorities. Must be detail oriented with accurate with data entry skills. Must be able to speak, write and read English. QUALIFICATION High School diploma or GED equivalent. Three (3) years experience in a corporate office environment as a secretary, administrative assistant, accounting clerk or other related required, preferably in the oil and gas industry. One (1) years experience resolving simple to mildly complex issues; must understand how, where and/or to whom to refer issues for further resolution. One plus years experience in oilfield work or related field. CERTIFICATION & LICENSES None PHYSICAL Must be able to exert force to occasionally lift or move objects of up to 10 pounds. Must be able to sit for prolonged periods of time. Must be able to occasionally bend, lift, kneel, stand or walk for moderate periods of time. Must have good manual dexterity to perform daily tasks and operate computers or other standard office equipment. Must have vision and hearing within normal range. Must be able to deal with moderate levels of stress and/or stressful situations. Requires exposure to warm, hot and cold temperatures. Requires exposure to moderate noise levels. Requires exposure to moderate noise levels, as well as warm, hot and cold temperatures. COMPETENCIES To perform the job successfully, an individual should demonstrate the following: Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Customer Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Oral Communication: Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Respond well to questions. Written Communication: Writes clearly and informatively. Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive team spirit. Judgment: Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process. Quality: Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Safety & Security: Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Attendance/Punctuality: Is consistently at work and on time; Ensures work are covered when absent; Arrives at meetings and appointments on time. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c). Administrative Assistant - Be a Valued Member! Appleone - Bellevue Dec 01, 2017 - This Administrative Assistant - Be A Valued Member Features: Established Company Outstanding Leadership Accessible Location With Free... more » This Administrative Assistant - Be A Valued Member Features: Established Company Outstanding Leadership Accessible Location With Free Parking Great Pay to $40k Immediate need for administrative assistant who wants to be a valued member of an exciting team. Will be wearing many hats to plan meetings, arrange travel and morale events and be the right arm! Your can-do attitude and love of organizing will be the key to success. Apply Today! We are an equal employment opportunity employer and will consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.